Remove this promo: removes the promo from this page only.
Administration Guide
Section Index:
Content Body:
- Go to your website.
- After the domain name, type "/user/login".
- Login with the username and password supplied to you.
You will see a new administrative section on the far left with some navigation options.
- From the far left Admin menu, click on Create New Content Page under Useful Links
- Enter a title for the document.
- Click on the URL path settings link, and type in an alternative "friendly" URL for this page to replace the standard Drupal name (e.g., YourWebsite.com/node/123") For example, type "about" when writing an about page.
- Don't add a trailing slash or the URL alias won't work. Your path setting name should have no spaces. For example, you can have a title of "Staff Directory" but your path setting should be "staff" or "directory" or "staffdirectory"
- NOTE: if your site has a different banner for certain sections (e.g., Kids or Teens), the URL path setting needs to begin with that section's path name in order for the new page to have the appropriate banner. For example, a new page in the Kids section would have a URL path setting such as kids/newpage.
- Hit Submit at the bottom of the page
- Click on that page from the menu. If you have update privileges for that page, you will see a section called "Current Page" on the far left, with View and Edit links below. Click on Edit, and you're in.
- For details on how to make the actual updates, please see the next sections.
- When finished making changes, scroll all the way to the bottom and click on the Save button.
- When typing in a content section, pressing [Enter] results in a double line break.
- Important: Press [Shift-Enter] for a single line break.
- Mac users: use [Return] key instead of [Enter].
NOTE: Despite what is stated below the text blocks, they do NOT allow for HTML formatting. If you wish to use HTML, change the section type from Text to Text-and-HTML — your content will be retained.
To create links, highlight the URL address or a phrase such as “learn more”. Click on the “link” icon below the text area to view the "Insert/edit link" pop-up box.
- For an internal link: type in the page name from your website and choose “open link in the same window” from the "Target" drop-down option. (Do NOT include the full URL name, e.g., "http://www.YourWebsite.com/about"—just enter "about".)
To create links, highlight the URL address or a phrase such as “learn more.” Click on the “link” icon below the text area to view the "Insert/edit link" pop-up box.
- For an external link: type in the corresponding URL and choose “open link in a new window” from the "Target" drop-down option. Please supply the full link, including the “http://” portion, in the Link URL section of the pop-up box. The reason for selecting the "open in new window" option is that you don't want the visitor to navigate away from your website. Now they have an easy way to get back to your site by simply closing the new window, instead of figuring out how to "back" their way to your site.
- Tips:
- Do NOT include the full URL name in the text area that is shown on your web page, such as the “http://” portion of the link, or long addresses after the domain name of some of the links. Having it in the Link URL area of the pop-up box is sufficient. (This is a matter of attractiveness, not functionality.)
- Use meaningful text for links, avoid using “click here;” this page contains the best explanation we have found: www.deyalexander.com.au/publications/clickhere.html
- Enter the text you want to appear as the link.
- Example: "Contact our support team."
- On the toolbar at the bottom of the text editor, click on the "link" icon.
- The insert/edit link pop-up window will open.
- Enter the e-mail address into the link URL field as follows:
- mailto:name@YourWebsite.com
- Note that there are no spaces in that entire string of characters.
- The target field should be set to "open link in the same window"
- Do not enter anything for title or class
- Click insert
- Enter the e-mail address into the link URL field as follows:
- Click Save at the bottom of the entire page to save your changes.
This will give you a link that will open in the user's e-mail program as a new message addressed to the address you entered. Please note that in order for this to work, the user will have to have a desktop e-mail client installed. For example, if they only use a web client, such as Yahoo Mail, or Google's Gmail, the link will not work. However, it should work for any desktop program, such as Outlook, Thunderbird, or Apple Mail.
To upload a new image:
- Select Asset or Text and Asset from the drop-down list in the BodyBuilder.
- Click on the Asset placeholder image (a circle with a diagonal line through it) to open up the Asset Wizard.
- Click on Browse to choose from a list of existing images, or...
- Under Create, click on New Directory to create a new folder (to organize your images), or New File to upload a new image.
NOTE: images must be in JPG, GIF, or PNG format only. Images must be smaller than 10 MB. Both the image file name (sample.jpg) AND the asset title (PhotoJaneDoe) need to NOT contain any special characters, such as ampersands, parentheses, or slashes—just letters, numbers, spaces, dashes, underscores.
To change an existing image:
- Click on Clear under the image thumbnail to remove it. Then follow the above instructions to upload a new image.
To provide links for images:
- For an internal link: type in the page name from your website. Do NOT include the full URL name, e.g., "http://www.YourWebsite.com/about"—just enter "about".
- For an external link: type in the full URL including "http://".
To add a new section:
- Scroll down to the bottom of the page and click on the Add another item button to create a new Section drop-down menu.
To change a section type:
- You can change an existing Section type by selecting a new type from the drop-down menu. For example, if you want to add an image to an existing paragraph, simply change the Section type from Text to Text and Asset. Your text will be retained and the image placeholder will be displayed.
To move an existing section:
- You can easily change the order of sections by changing the number in the Order drop-down at the far right of the section to be moved.
To delete a section:
- Go to the Section drop-down menu and change the section type back to Please Select.
- Create and Save the Section where you want to upload a document.
- Return to Edit mode; you'll now see PDF and Word icons under the text area.
- Place your cursor in your text where you want the link to the document to appear.*
- Click on the PDF or Word icon to bring up the Asset Wizard.
- Choose Browse to upload a document you've previously uploaded, or New File to upload a new document.
- Once the document has been selected, choose Link to create a link to the document, or External Link if you want the document to open in a new window. The Link pop-up window will appear:
- The Link Text field will be auto-filled with the name of the file. This will be the text displayed in the link itself. You may change it to something else at this point if you prefer.
- The Title is what shows when your cursor hovers over the link. It can be the same as the Link Text, something different, or you may leave it blank.
- Click on the Preview button to see how the link will appear. Click on Finish to create the link. (Or use the Back button to edit your work.)
- The link will appear as code while you're in Edit mode. Click Save at the bottom of the page and the link will appear correctly.
*NOTE: To create a link in the middle of text, highlight the words you wish to use as your link before clicking on the PDF or Word icon. Be sure that the Link Text matches the words in your sentence, or the Link Text (which defaults to the document title) will overwrite the text in your sentence.
NOTE 2: Files must be smaller than 10 MB. The file name must NOT contain any special characters, such as ampersands, parentheses, or slashes—just letters, numbers, spaces, dashes, underscores.
Run your cursor over the area where promos are allowed (e.g., righthand sidebar).* You'll see 2 of 3 editing icons at the top of the promo area, and 3 additional icons at the bottom of the last promo in the promo area:
Remove this global promo: removes a global promo from all pages.
Note: Removing a promo from a page does not delete the promo from the gallery; it is still available to be used on another page, or to be added back at a later date. If an Administrator wishes to delete a promo completely, go to Recent Posts to find the promo, click on Edit, then choose the Delete option at the bottom of the page.
Edit this promo: brings up the editor, which you'll recognize from editing regular pages.
Assign/add an existing promo: brings up the gallery of existing promos. Check the "Global" box (either at the top or bottom of the promo pop-up window) if you wish this promo to be placed in the same location throughout the site.
Create a new promo: brings up the promo pop-up window. Choose the type of promo you wish to create. You'll then see the editor, which you'll recognize from editing regular pages.
Note: when adding an image to a promo, be sure to choose the appropriate Format (e.g., "promo" or "promo-right" or "special-promo"—the exact name depends on your site's specifics.) Don't worry—if you choose the wrong size, it'll immediately become apparent! (That is, the picture will likely extend beyond the border of the promo box.) Generally, it's best not to add a border to an image in a promo—the border of the promo itself is enough.
Reorder promos: click on this icon, and you'll notice that crosshairs will appear in the upper left corner of each promo. Run your cursor over the crosshairs and you'll see it turn from the arrow cursor to the hand cursor. Now you can grab the promo and re-order it. Be sure to click the Save button at the bottom of the promo area when you're done.
*NOTE on CUSTOM PROMOS: Some websites have custom promos that are part of the page template: either in the global header (e.g., to announce hours and location) or in the main body of the site (e.g., a Featured Events section). B/c these custom promos are an integral part of the design, they cannot be removed, reordered, or have additional promos added to their location. In these cases, you will only see an "edit" icon when you run your cursor over the promo.
Tip: If you don't want the page title displayed, put parentheses around it. For example, "(Home Page)" if the Home Page is not supposed to have the page title displayed.