Rooms and Spaces

Clubs, organizations, committees, businesses, and individuals may use the meeting rooms for charitable, educational, recreational, or religious purposes (excluding worship services) aligned with the library's mission.

Businesses and groups may use the rooms for non-commercial activities like staff training or informational presentations, but not for sales or transactions.

No admission charges, collections (except club dues), or money exchanges are allowed.

Private individuals cannot reserve rooms for regular transactions or office space. Private events, like weddings or baby showers, are not permitted.

Visit the Room Information & Reservation Request page, request through the library's mobile app, or contact your local library branch for assistance.

No, there is no fee to use the rooms.

To ensure fair usage, no more than thirty-six (36) meetings per year may be scheduled by any one group.

Room features, equipment, and capacities vary by location. Refer to the Room Information & Reservation Request page to view additional room details and submit a reservation request.

Community rooms are available at Carnegie Memorial (capacity 54), Central (capacity 65), DeQuincy (capacity 65), Epps Memorial (capacity 100), Iowa (capacity 61), Moss Bluff (capacity 59), Sulphur Regional (capacities 100 and 70), Vinton (capacity 20), and Westlake (capacity 35).

Conference rooms are available at Central (capacities 40 and 8), Epps Memorial (capacity 8), Moss Bluff (capacity 10), Sulphur Regional (capacity 9), and Vinton (capacity 6).

For additional information, refer to the Room Information & Reservation Request page to view details and submit a reservation request. 

No. Setup and cleanup time must be included in your reservation. When submitting your request, please reserve enough time for room setup, your meeting, and any cleanup needed afterward.

No. Non-library-sponsored meetings must be open to the public and cannot be restricted to the sponsoring organization's members. Any member of the public may enter and participate in the meeting. Library staff may monitor meetings to ensure compliance with rules and regulations.

Reservation requests are not confirmed until approved by library staff. A valid email address is required to receive confirmation messages.

There is a 24-hour limit on requesting use. Use requests cannot be submitted any closer than 24 hours before a reservation start time. Please visit or contact the library for availability for less than 24-hour (aka same day) use. Reservations can be made up to six months in advance. 

To ensure fair usage, no more than 36 meetings per year may be scheduled by any one group. Reservations are on a first-come, first-served basis. 

Library programs and events take priority when scheduling meeting rooms. Requests must be made at least 24 hours in advance.

For same-day use, please visit or contact the library for availability.

Publicity is the responsibility of the group or organization holding the meeting. The library does not endorse or sponsor a group or the organization’s policy or beliefs.

Every reasonable effort should be made that the organization’s publicity does not give the impression that the library is a sponsor or endorses the group or organization's beliefs. The name and address of the library may not be used as the official address or headquarters of any organization.

A group may forfeit its reservation if it does not arrive within 30 minutes of the scheduled time. Cancellations must be made at least 24 hours in advance.

Groups may adjust the room setup by moving furniture within the room, but it must be returned to its original arrangement after the meeting.

Some rooms have fixed setups and are available only as is. Ask branch staff for more information.

All furniture must be returned to its original configuration, and the room should be left as it was found.

Failure to comply may result in loss of room reservation privileges. Diagrams of the original setup are posted in each room.

The Library Board of Control is the final authority on meeting room use.

Certain equipment is available in community or conference rooms, though availability may vary by location. This can include projectors, screens, podiums, DVD players, and easels.

For equipment needs, please check with branch staff.

Some branches offer checkouts for cables and devices, such as laptops.

Users must provide their own devices (e.g., laptops, tablets) and accessories (e.g., VGA/HDMI cables, red laser pointers).

At the Central Branch, visit the Information Services desk on the first floor to borrow cables. Central also offers laptop checkouts from the laptop kiosk for use within the building, including in the DeBakey and Thielen Rooms.

For Mac or iOS devices, please bring your USB adapter. Laptops, devices, and hotspots may also be available for checkout.